Agreement on Provision of Congress Services for
„ANIMMA 2021 “

concluded pursuant to the provisions of Section 1746 and following of Act No. 89/2012 Coll., the Commercial Code, as amended

between

CPI Hotels, a.s. 
Registered office:	Bečvářova 14, 100 00  Prague 10
Represented by:	Mr. Jan Kratina, General Manager and Chairman of the Board of CPI Hotels, a.s. 
Company ID No.:	471 16 757
Tax ID No.:	CZ 471 16 757
Registered in the Commercial Register of the City Court in Prague, section B, file no. 1914
Bank details:	XXXXX
Account No.:	EUR: XXXXX
			CZK: XXXXX
IBAN EUR: XXXXX
IBAN CZK: XXXXX
Swift address: 	GIBACZPX
(Hereinafter the “Contractor”)

and

České vysoké učení technické v Praze
Registered office: Jugoslávských partyzánů 1580/3, 16000 Praha – Dejvice 
(Ústav technické a experimentální fyziky, Husova 240/5, 110 00 Praha 1) 
Represented by: Doc. Ing. IVAN ŠTEKL, CSc.	 
Company ID No.: 68407700	
Tax ID No.: CZ68407700	
V registru ekonomických subjektů ČSÚ, vedeno jako veřejná vysoká škola.
Bank details:	XXXXX	
Account No.:	XXXXX               
Swift address:	SWIFT kód:  KOMBCZPP	
(Hereinafter the “Customer”)

Article I.
Subject Matter

I./1.	The subject matter of this Agreement is the undertaking of Clarion Congress Hotel Prague to provide congress services to the Customer in connection with the below-specified event in the term 21. – 25.6. 2021 (which date shall be preceded by processing of bookings with respect to accommodation of the event participants), in particular to lease premises for the event organisation, provide catering, accommodation and other requested services in the course of this event organised within the premises of Clarion Congress Hotel Prague, and the Customer’s undertaking to pay for the services provided.

I./2.	The Customer hereby declares that based on its interest expressed earlier, it has decided to organise the event “ANIMMA 2021” within the premises of Clarion Congress Hotel Prague under the terms and conditions stipulated below in this Agreement, and the Contractor accepts the obligation to allow the Customer to do so.
	
I./3.	The Customer hereby declares that it orders all services and concludes this Agreement in its name and at its account, unless otherwise stipulated in writing in an amendment – annex hereto.

Article II. 
Place and Date of Performance

II./1. 	Both parties hereby declare that the specification of all services requested, including their daily breakdown, preliminary numbers of persons and dates on which their provision is requested, constitutes an integral part of this Agreement. This also specifies the date and place of performance pursuant to Art. I.1. – I.3. hereof.

II./2. 	The Customer undertakes to inform the Contractor in writing (i.e. including fax or e-mail message) about increased number of participants for meal before 15 days prior to the event date. Should the specified number of participants be exceeded by more than 10%, the Contractor shall not be obliged to keep the type ordered menu and shall charge the costs based on the actual number of persons and the actual amounts of used ingredients.

II./3.	Any on-site orders of meals, beverages, tobacco products exceeding the scope of the original specification shall be charged to the Customer separately.

Article III.
Price and Payment Terms

III./1.	The Customer undertakes to pay for proper performance of activities pursuant to Art. I.1. – I.3. hereof the aggregate price set out pursuant to Annex No. 1 hereof in the amount of EUR  101 228 EUR including VAT (in words: one hundred one thousand two hundred twenty-eight Euros, including VAT). This price is preliminary and its final amount shall depend on the actual scope of services provided.

III./2.	The Customer undertakes to pay in advance for the above specified event amounting:
5% non-refundable deposit of the aggregate price set out in Annex No. 1 hereof, i.e. based on the approved preliminary calculation and issue to the date of signing the contract. The advance payment shall be remitted to the Contractor’s account based on an advance payment invoice issued as of the execution date of this Agreement no later than by the payment date (14 days due date from the date of delivery of the electronic invoice to the address faktury@utef.cvut.cz) of such invoice.
45% of the aggregate price set out in Annex No. 1 hereof, i.e. based on the approved preliminary calculation. The advance payment shall be remitted to the Contractor’s account based on an advance payment invoice issued as of 21 days prior to the first event day, no later than by the payment date (7 days after issue) of such invoice.

The preliminary calculation also represents a valid agreement on the price for the performance.

III./3.	In the event of any delay with payment of the advance payment invoice, the Contractor shall be entitled to withdraw from this Agreement, since both parties hereby agree that it shall constitute a material breach of contractual obligations. If the Contractor does not exercise this right, it shall be entitled to charge a contractual penalty to the Customer amounting to 0.05% of the invoiced advance for each day of delay with which the Customer hereby agrees and undertakes to pay such contractual penalty any time it is billed to the Customer.

III./4.	The Contractor shall provide the services in compliance with applicable legal regulations and in compliance with the prices set out in Annex No. 1 hereof. Any other services provided above the scope of this Agreement or above the scope of a binding order, unless agreed otherwise, shall be paid by the Customer’s clients directly to the Contractor (hotel). In case contractor receives and approval from local organizing committee (XXXXX, XXXXX, XXXXX, XXXXX) the consumed beverages shall be charged including VAT and according to their actual consumption.

III./5.	The Contractor shall issue the final invoice after the conference and accommodation, which will take into the account the advance payment invoices. Part of the invoice shall be the overview of all services provided by Contractor, which shall be sent to the Customer for approval before issuing the final invoice.

III./6.	The Customer undertakes to pay the issued invoices on time, no later than within 14 days after their delivery. The moment of payment shall be deemed the moment of crediting the relevant amount to the Contractor’s account.

III./7.	Starting from the first day after the payment date of each invoice, the parties agree on default interest to be paid by the Customer to the Contractor in the amount of 0.05% of the amount due for each commenced day of delay. The Customer further undertakes to reimburse the Contractor for all costs incurred in connection with recovering the above-specified receivables.

III./8.	The Contractor undertakes to process any complaints regarding invoices within eight business days after the receipt of a justified complaint from the Customer and the Customer hereby undertakes to provide any co-operation necessary. The payment term for the Customer shall be extended by the period of the complaint processing. Should the complaint prove to be unjustified, the payment term shall not be extended.

III./9.    In the event Customer reasonably disputes any item, Customer will pay the invoice less the disputed amount.  The parties shall negotiate in good faith to resolve the disputed amount within thirty (30) days of the invoice date.  Payments of the resolved amount, if any, is due thirty (30) days after resolution of the dispute.

Article IV.
Cancellation Fees
in case the event is not held or the number of participants is reduced

IV./1.	In the event of cancelling a binding order of premises (halls, lounges, etc.), technical equipment or cancelling or reducing the number of participants for ordered meal, set out in, Annex No. 1 (Ordered Scope of Service and Price Calculation) by Customer, the Contractor shall be entitled to request that the Customer pay cancellation fees (contractual penalties) as follows: 

from the Agreement execution date to 30 days prior to the event date	25% of the aggregate 
	price for the lease
from 29 to 15 days prior to the event date	50% of the aggregate price for the lease
from 14 to 7 days prior to the event date	75% of the aggregate price for the lease
from 6 days prior to the event date	100% of the aggregate price for the lease

Cancellation fees will be charged from the price of the canceled service.The Customer is allowed to reduce the number of ordered meals by up to 10% of the total number ordered without incurring any cancellation costs on this reduction. This can be effected up to 7 days before the event date.

IV./2.	The Customer shall inform the Contractor regarding the sold, respectively the binding number of bedrooms, 30 days prior to the arrival. The Contractor shall decide how many bedrooms will be kept for the further sale. 

In the event of cancelling a binding order of accommodation by Customer, the Contractor shall be entitled to request that the Customer pay cancellation fees (contractual penalties) as follows: 

60 – 41 days (inclusive) prior to arrival	25% of the total cost of the binding 	order of accommodation 
40 – 20 days (inclusive) prior to arrival	35% of the total cost of the binding 	order of accommodation 
19 – 15 days prior to arrival	50% of the total cost of the binding order of accommodation
14 – 8 days prior to arrival	75% of the total cost of the binding order of accommodation
7 – 0 days prior to arrival	100% of the total cost of the binding order of accommodation

From the amount of the cancellation fees (contractual penalties) of a binding order of accommodation shall be deducted the allowed reduction of the binding number of bedrooms for each night individually as follows:

60 – 31 days prior to the arrival 	10% allowed reduction of the binding number of bedrooms
30 – 15 days prior to the arrival 	5% allowed reduction of the binding number of bedrooms
14 – 8 days prior to the arrival 	allowed reduction of 3 bedrooms

IV./3.	Payment and cancellation conditions for accommodation – Individual bookings 

The agreed capacity is reserved at the date of approval the contract. Specification of reservation is as follows: 
The Contractor shall inform the Customer regarding the sold number of bedrooms 30 days prior to the arrival. The Contractor, after consultation with the Customer, shall decide how many bedrooms will be kept for the future sale. 
Other terms - information about the sales are dealt ad hoc
Individual guests book their accommodation separately via the booking systém Bookassist. 
All reservations must be guaranteed with a credit card number authorizing the Hotel to charge as per cancellation policy outlined below

Cancellation Policy: Cancellation fee equal to the full stay will be applied on the individual’s credit card for any cancellation made from 6:00 p.m. 2 days prior to the arrival or any No Show on the day of check-in.

IV./4.  The parties hereby agree that cancellations of binding order binding order of premises (halls, lounges, etc.) and binding order of accommodation shall only be effective if made in writing.

IV./5.  The parties hereby declare that if the Force majeure, Government of the Czech Republic (or any other national or international body authorized to act) imposes such measures that will seriously make it impossible to organize the event, Customer shall be entitled to change the event into the online form or postpone to the next year without any penalty. The Customer will inform the Contractor  to 21.5.2021 if there have been changes regarding the hybrid option.
In the event that the event will be cancelled by the hotel, the Contractor shall return all payments made by the Customer.

Article V.
Rights and Obligations of the Parties

V./1.	No brought meals or beverages may be consumed during the events without prior consent. Even if such consent is given, the Contractor shall be entitled to charge a fee for brought meals and beverages in the amount of CZK 400 per person.

V./2.	The agreed price for the lease of non-residential premises shall include, in addition to the lease itself, only the premises preparation and furnishing, if any furniture is available. The price shall not include technical equipment and its operation. 

V./3.	Any musical or other program must be ordered in advance, including the agreement on its price, with the responsibility for observing applicable regulations, in particular in the field of copyright, lying with the Customer.

V./4.	The Customer shall be obliged to ask the Contractor for prior consent with the installation of any promotional materials and items. The Customer shall be liable for any damage caused in connection with the installation and for the observance of security regulations in the course of the installation. If the installation is ensured by the Contractor, the costs of the installation and dismantling shall be charged to the Customer separately.

V./5.	The Parties agree that the Customer is responsible for the fact that the Customer and the guests shall store all the valuables (such as jewelry, money, securities, watches, smartphones, mobile phones and other communication devices, computers, audio-visual and other equipment) in the hotel safe. The parties agree that in case of damage of valuables (especially their loss), which are not stored in the hotel safe, the Customer shall be solely responsible in full extent for such a damage and is obliged to compensate the damage to the harmed persons. 
The Customer is also fully liable in full extent in the sense of Section 2946 and following of the Civil Code for the damage arisen on a brought thing, which was not stored in the cloakroom or in another room specifically determined for storing things. The Customer undertakes to arrange for adequate insurance of things, which will be placed in the Hotel especially for the purpose of their exhibition, presentation and decoration of the Hotel interior for the period of duration of the Conference. 

V./6.	The Contractor shall be liable for damage suffered by the Customer by loss or destruction of brought items up to the amount stipulated by applicable laws. The Customer, as the event organiser, shall be liable to the Contractor for damage caused by the guests, employees of the Customer and people authorised by the Customer occurring in the course of or in direct connection with the event. 

V./7.	Following conditions apply to import of items from abroad. The Customer is obliged to inform the Contractor about delivery and volume of imported items in advance. The Customer is also liable for ensuring delivery and restoration of the items to and from the hotel. The Customer is liable for clearance of the items prior to its delivery to the hotel and is obliged to ensure appropriate insurance of the imported items. In case of heavy loads the Customer is obliged to ensure unloading and loading of the items. The Contractor shall not be liable for damage or loss of the imported items.

V./8. 	Using the name of the hotel and its logo in media, press, etc. is allowed only with prior printed consent of the Contractor. 

V./9.	The Customer is obliged to inform their delegates that the entire premises of Clarion Congress Hotel Prague are non-smoking.

V./10. 	Persons authorised and appointed to act:

on behalf of the Customer:	Doc. Ing. IVAN ŠTEKL, CSc.	Ivan.Stekl@utef.cvut.cz 
                                                   XXXXX 

on behalf of the Contractor:	XXXXX 

Article VI.
Final Provisions

VI./1.  This Agreement shall become valid and effective on the day of signing into the register of contracts, according to Act No. 340/2015. It has been executed by both parties, issued in two counterparts having the same legal force in the event of any dispute, of which each party shall receive one.

VI./2.  The parties hereby undertake to maintain the contents of this Agreement confidential, in particular with respect to the price rates structure and reservation terms and conditions.

VI./3.  This Agreement may only be amended or supplemented by written amendments signed by authorised representatives of both parties.

VI./4.	All correspondence between The Contractor and The Customer related to the stipulated event is considered as a constituent of this Agreement.

VI./5.  This Agreement is executed in accordance with valid laws of The Czech Republic. Legal relations established by this Agreement and not regulated herein shall be governed by applicable provisions of the Commercial Code and other generally binding legal regulations. The contracting parties agree to the publication of this contract in the register of contracts pursuant to Act No. 340/2015 Coll., On the register of contracts, which will be done by the CTU in Prague; for the purposes of its publication, the contracting parties do not consider anything from the content of this contract or from metadata related to it to be excluded from publication.

VI./6.  The parties hereby declare that they have read this Agreement and agree with its content that is understood by them and that the Agreement has been concluded as an expression of their full and free will, not under duress or under other obviously disadvantageous conditions.

In Prague on: ……..

For and on behalf of the Customer:			For and on behalf of the Contractor:

............................................		.........................................	
			Jan Kratina	
			General Manager	
			Chairman of the Board	 		CPI Hotels, a.s.	

Annex No. 1 (pursuant to Art. 2 and 3 of the Agreement)
Ordered Scope of Services and Price Calculation

Conference rooms	Set-up	Price per day	No of Days	Total	
Whole conference floor - standard price 	 	19 340 EUR	 	 	
Whole conference floor - special price in case of using external AV vendor	 	14 400 EUR	 	 	
21.-25.6.2021 Whole conference floor - special price in case of using hotel AV vendor	 	12 600 EUR	5	63 000 EUR	
In case of using outside AV vendor, the rental will increased to 14 400 EUR/day 	 	
restaurant Veduta	lunch/dinner	 	 	 	
 	 	 	 	 	
Total price for the conference rooms incl. VAT:			63 000 EUR	
Total price for the conference rooms excl. VAT:			52 066 EUR	
Prices are incl. 21% VAT (VAT is subject to change).			 	
 	 	 	 	 	
Meal plan / Specification	Price per Unit	Quantity	No of Days	Total	
21.06.2021	 	 	 	 	
AM coffee break "Basic" (Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person))	5,50 EUR	50	1	275 EUR	
Buffet lunch Earth  	26 EUR	50	1	1 300 EUR	
Beverages during lunch - non alcoholic beverage package – 3 beverages (soft drinks, water or coffee / tea ) - SPECIAL PRICE	8 EUR	50	1	400 EUR	
PM coffee break "Basic" (Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person))	5,50 EUR	50	1	275 EUR	
Welcome dinner -" Raut I."	33 EUR	50	1	1 650 EUR	
Beverages during dinner - beverage package – 3 beverages (soft drinks, water or coffee / tea) 	7 EUR	50	1	350 EUR	
22.06.2021	 	 	 	 	
AM coffee break "Basic" (Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person))	5,50 EUR	50	1	275 EUR	
Buffet lunch Saturn 	30 EUR	50	1	1 500 EUR	
Beverages during lunch - non alcoholic beverage package – 3 beverages (soft drinks, water or coffee / tea ) - SPECIAL PRICE	8 EUR	50	1	400 EUR	
PM coffee break "Basic" (Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person))	5,50 EUR	50	1	275 EUR	
23.06.2021	 	 	 	 	
AM coffee break "Basic" (Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person))	5,50 EUR	50	1	275 EUR	
Buffet lunch Neptun	30 EUR	50	1	1 500 EUR	
Beverages during lunch - non alcoholic beverage package – 3 beverages (soft drinks, water or coffee / tea ) - SPECIAL PRICE	8 EUR	50	1	400 EUR	
PM coffee break "Basic" (Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person))	5,50 EUR	50	1	275 EUR	
24.06.2021	 	 	 	 	
AM coffee break "Basic" (Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person))	5,50 EUR	50	1	275 EUR	
Buffet lunch Italian	29 EUR	50	1	1 450 EUR	
Beverages during lunch - non alcoholic beverage package – 3 beverages (soft drinks, water or coffee / tea ) - SPECIAL PRICE	8 EUR	50	1	400 EUR	
PM coffee break "Basic" (Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person))	5,50 EUR	50	1	275 EUR	
Gala dinner - 2 variants:
1.Consommé with liver dumplings and vegetable Julienne/Roasted duck with red and white cabbage, and selection of Czech dumplings, fried onion and duck gravy/Chocolate cake with raspberry mousse, “Zabaglione” sauce.
2.Grilled rabbit rib with oregano and crispy salad, fresh spinach with Aceto Balsamico sauce/Grilled salmon steak with parsley-butter glaze, roasted mini potatoes, glazed baby carrot and broccoli/Apple strudel with nuts, peppermint - vanilla ice cream

The exact number of servings will be specified before 7 days prior to the event date.	24 EUR	50	1	1 200 EUR	
Open bar I. – 3 hours  (soft drinks, water or coffee / tea) 	17 EUR	50	1	850 EUR	
25.06.2021	 	 	 	 	
AM coffee break "Basic" (Coffee or Tea, Mineral water or Juice, Breakfast Pastry (1 pc/person))	5,50 EUR	50	1	275 EUR	
Buffet lunch Uran	26 EUR	50	1	1 300 EUR	
Beverages during lunch - non alcoholic beverage package – 3 beverages (soft drinks, water or coffee / tea ) - SPECIAL PRICE	8 EUR	50	1	400 EUR	
 				 	
Total price for the catering incl. VAT:				15 575 EUR	
Total price for the catering excl. VAT:				14 159 EUR	
Prices are incl. 10% VAT (VAT is subject to change).			 	
 	 	 	 	 	
Alcoholic Beverages  / Specification	Price per Unit	Quantity	No of Days	Total	
21.6. Sparkling wine Bohemia Sekt Brut or Demi, 0,15 l  or 0,2 l soft drink + chips & nuts	8 EUR	50	1	400 EUR	
21.6. Beverages during dinner - beverage package – 3 beverages (House wine - choice of white / red / rosé, local draught beer 12°, ) 	7 EUR	50	1	350 EUR	
24.6. Open bar I. – 3 hours (House wine - choice of white / red / rosé, sparkling wine Bohemia, local draught beer 12°)	16 EUR	50	1	800 EUR	
 	 	 	 	 	
Total price for the alcoholic beverages incl. VAT:			1 550 EUR	
Total price for the alcoholic beverages excl. VAT:			1 281 EUR	
Prices are incl. 21% VAT (VAT is subject to change).			 	
 	 	 	 	 	
Technical Equipment / Specification	Price per Unit/Day	Quantity	No of Days	Total	
AV calculation - attached AV calculation	 	 	 	17 253 EUR	
 	 	 	 	 	
Total price for the technical equipment incl. VAT:			17 253 EUR	
Total price for the technical equipment excl. VAT:			14 259 EUR	
Prices are incl. 21% VAT (VAT is subject to change).			 	
Technical assistance in amount 900 CZK per hour in case of using outside AV vendor.	 	
 	 	 	 	 	
Total price for the conference services incl. VAT:			97 378 EUR	
Total price for the conference services excl. VAT:			81 765 EUR	
 	 	 	 	 	
Accommodation / Room type	Price per Room/Night	No of Rooms	No of Nights	Total	
19.-26.6. Standard room SGL - organizers	70 EUR	3	7	1 470 EUR	
19.-26.6. Standard room DBL - organizers	80 EUR	2	7	1 120 EUR	
19.-26.6. Executive room SGL - organizers	100 EUR	1	7	700 EUR	
21.-23.6. Standard room SGL - organizers	70 EUR	4	2	560 EUR	
21.-25.6. Standard room SGL	70 EUR	40	4	SELFPAYERS	
Standard room DBL	80 EUR	 	 	0 EUR	
Executive room SGL	100 EUR	 	 	0 EUR	
Executive room DBL	110 EUR	 	 	0 EUR	
Total price for the accommodation incl. VAT:	 	 	3 850 EUR	
Total price for the accommodation excl. VAT:	 	 	3 500 EUR	
Price per room incl. breakfast, internet connection, tea and coffee making facilities, entrance into Wellness & Fitness centre (10:00am - 6:00pm) and 10% VAT (VAT is subject to change). Local taxes are excluded.	
		
Gratuity: for every 50th paid room we provide 1 standard single room complimentary	 		
 	 	 	 	 		
Total price for the Event incl. VAT:				101 228 EUR		
Total price for the Event excl. VAT:	 	 	 	85 265 EUR		

In Prague on: ……..

For and on behalf of the Customer:			For and on behalf of the Contractor:

............................................		.........................................	
			Jan Kratina	
			General Manager	
			Chairman of the Board	 		CPI Hotels, a.s.